Safe Live Events

Safe Live Events FAQs

• Does CDC have recommendations on how to maintain 6 feet between attendees during events?

  Yes, the CDC recommendation for maintaining 6-feet distance at events is to pay attention to and follow the physical guides. Also always allow other attendees 6 feet of space when you pass by, both inside and outside. All SafeSpace in-person productions during COVID have markings on the floor or signs on the wall as well as traffic flow management. We also offer onsite COVID-19 Compliance Officers to help maintain the CDC recommended guidelines.

• Is there information I can share with staff and attendees about COVID-19?

  It is important to share COVID-19 information with staff and attendees. SafeSpace offers training modules that are structured to provide individuals with the tools and knowledge necessary to prevent disease transmission, including general awareness, prevention, and response training. The training curriculum is designed to comply with the employee training requirements as stipulated by the CDC and OSHA. All of our COVID consultants for events receive this training.

  In terms of sharing COVID-19 information with attendees, each SafeSpace plan is customized to the specific considerations of the event or production, including location-specific needs, number of attendees, and other requirements that come when you host experiences during COVID. It’s also a good idea to recommend that attendees go to the CDC site for more safety information before they arrive.

• What are things to consider when determining if an event needs to be postponed or canceled?

  Local public health officials are an important source of information in this case. SafeSpace closely monitors current conditions and will help you make a contingency plan should your experience or production be canceled or postponed. Careful COVID event planning is our specialty, including considerations like venue size versus number of attendees, and every safety precaution is taken so your gathering will go off without a hitch.

• Should organizers test all attendees and staff for COVID-19 before they can enter an event?

  Currently, testing attendees before they enter event venues has not been proven to reduce transmission. Other safety precautions, such as face masks, events with social distancing, and diligent cleaning and disinfecting are recommended.

  SafeSpace offers equipment such as sanitizing stations, custom PPE kits, and temperature-taking kiosks, which the CDC does recommend for safe and respectful screenings.

• What actions can staff and attendees take to prevent the spread of COVID-19?

  Taking care of your health and safety is essential to prevent the spread of COVID-19 and ensure safe productions and events. There are important and simple steps that are proven and/or believed to drastically help, including:

  • Frequent hand washing
  • Avoiding contact with sick people
  • Stay at home if you are sick
  • Cough or sneeze only into a tissue or the crook of your elbow
  • Always wear a mask or face covering in public, especially when less than six feet apart
  • Follow posted social distancing guides and signs at events
  • Staff should ensure the venue is thoroughly cleaned and sanitized before the event
• What actions should I take to plan for an outbreak?

  We advise and facilitate emergency plans for gatherings and community events. An action list for event planning during COVID helps protect the health of staff, attendees, and the local community. This planning includes:

  • Encourage staff and attendees to stay home if sick, and if they are symptomatic send them home and to seek medical attention
  • Develop flexible refund policies for attendees and vendors
  • Provide PPE supplies for attendees and staff that can be used to help prevent the spread of germs
  • Consult local public health officials about your event
  • Ask advice from local officials on how you can help with any contact tracing efforts
• How many guests can safely attend a conference, sporting event, concert, or other community event?

  The CDC does not recommend a specific number of attendees and has not named a maximum. Instead, they encourage event organizers to focus on ways to limit people’s contact. SafeSpace’s COVID event planning team can help you to determine the appropriate number for your event in collaboration with local health officials, which helps ensure safe meetings and events. We also check state, county, and city rules regarding any current restrictions limiting the number of attendees at these types of events and conferences during COVID.

  In general, your attendees should be able to remain at least 6 feet apart from each other comfortably. We work with your event organizers and administrators to focus on reducing and limiting contact between attendees, staff, and others. In general, the more people and the more time spent interacting with them, the greater the likelihood attendees can catch viruses like COVID-19. Studies have shown that indoor spaces that host in-person events are riskier than outdoor spaces. With indoor events, it can be more challenging to keep people at least 6 feet apart and the ventilation is not as good as it is outdoors.

• Does CDC recommend all event attendees wear cloth face coverings?

  Yes. SafeSpace aligns with CDC recommendations that people wear cloth face coverings in public settings and when around people who don’t live in their household, especially during in-person events. As part of our COVID event planning, we require staff to wear cloth face coverings and encourage attendees ahead of events to bring and wear face coverings at the event. Masks and face coverings are most essential when physical distancing is difficult (such as when moving within a crowd or audience). They are meant to protect other people in case the wearer is unknowingly infected but does not have symptoms.

  We strongly encourage the use of cloth face coverings to help ensure safe meetings and events where individuals might raise their voices (such as shouting, chanting, singing). As part of our events with social distancing, we provide event staff with information on proper use, removal, and washing of cloth face coverings. We also inform event staff that cloth face coverings should not be placed on:

  • Infants or children younger than 2 years old
  • Individuals that claim or show obvious breathing difficulties
  • Anyone who is unconscious, incapacitated, or otherwise unable to remove the cloth face covering without assistance
• How should staff clean the facility before and during the event to limit spread of the virus?

  As part of our COVID event planning, we use several strategies to maintain healthy environments, including cleaning and disinfection such as:

  • Clean and disinfect shared objects between each use such as payment terminals, tables, countertops, bars, stools or chairs, and condiment holders. Consider closing areas such as drinking fountains that cannot be adequately cleaned and disinfected during an event.
  • Frequently clean and disinfect touched surfaces at the venue or event at least daily or between uses as much as possible—for example, door handles, sink handles, drinking fountains, grab bars, hand railings, and cash registers.
  • Develop a schedule for increased, routine cleaning and disinfection. Plan for and enact these cleaning routines when renting event space and ensure that other groups who may use your facilities follow these routines.
  • Ensure safe and correct use and storage of cleaners and disinfectant to avoid harm to employees and other individuals. Always read and follow label instructions for each product, and store products securely away from children.
  • We use EPA-approved disinfectants and ensure they are not used near children. We will make sure that there is adequate ventilation when these types of products are used to prevent attendees or staff from inhaling toxic vapors.
  • Use disposable gloves when removing garbage bags or handling and disposing of trash. Gloves will be immediately disposed of after use and we instruct staff to wash hands after removing gloves.
  • To ensure safe meetings and events, we cannot offer self-serve food or drink options, such as buffets and drink stations. We suggest pre-packaged meal boxes or bags for each attendee.
  • We make sure that the ventilation systems operate properly and choose venues that have increased circulation of outdoor air as much as possible—for example, opening windows and doors and prioritizing outdoor seating.
• What steps should I take if an attendee or staff person develops symptoms of COVID-19 while at the event?

  As COVID consultants for events, SafeSpace strives to make every experience as safe as possible. However, there is always a chance that an attendee or staff member may develop symptoms while at an event from a prior exposure. We always strive to ensure that all the event planning during COVID meets or exceeds the CDC recommended guidelines.

  If a staff member or attendee becomes sick at your event, our personnel separates them from others as soon as possible until they can go home or seek medical care. We will provide them with clean, disposable face masks to wear as they wait. If needed, our staff will contact emergency services for those who need expedited care. We will contact local public health officials regarding the possible case of COVID-19 at the event and communicate with staff and attendees about possible exposure to the virus.

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